ON1 Plus Sneak Peek: How I Organize My Master Photos

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In this video I define what I mean by a master photo. Then I go on to explain how I organize, archive and backup my library of master photo files both locally in my studio as well as offsite.

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20 comments on “ON1 Plus Sneak Peek: How I Organize My Master Photos”

  1. On June 11, 2018 at 2:01 pm David Price wrote:

    Hi Hudson
    I can’t argue with any of your suggestions, as they seem to be very logical and founded upon commonsense.
    I have to say that as a Windows User, I now feel quite envious of MAC’s many back up tools. Perhaps somone in the ON1 support team could research Windows alternatives?
    Don’t be discouraged by the lack of comments, as I suspect that most ON1 Fans are currently having a whale of a time, hunting the inevitable bugs in the Beta. Sadly, I have to opt out of bug hunting, due to work, but such is life.
    Best wishes, David Price.

    1. On June 11, 2018 at 6:39 pm Angus Gibbins replied:

      Plenty of options for Backup For Windows, haven’t watched this video yet but a couple that spring to mind:

      – ShadowProtect (Paid)
      – Veeam (Free version available, enterprise software but there’s a free Windows Backup Agent)

      Re: Prerelease bugs. Surely it would be better if the bugs were hunted and fixed prior to the general release?

      1. On June 11, 2018 at 11:40 pm David Price replied:

        Hi Angus
        The new version of Photo Raw 2018 is at the ‘pre-release stage’. The purpose of the current bug hunting, is to ensure that everything runs smoothly, before the ‘general release’ happens. In the past I have enjoyed taking part in the bug hunt, but this time work is getting in the way.
        I’ll have a look at your suggestions for Windows back up software, thanks.
        Best wishes, David Price.

      2. On June 12, 2018 at 3:22 pm Angus Gibbins replied:

        Ah yeap, apologies, I thought you were being critical of those spending time to find and report bugs.

      1. On June 14, 2018 at 10:49 am Hudson Henry replied:

        Ha, nice Kyle. Just saw your link. :-)

    2. On June 14, 2018 at 10:44 am Hudson Henry replied:

      Thanks David. I know there are some great windows backup options. I think Windows 10 even has a Time Machine like feature, but there are certainly some good 3rd party alternatives out there akin to Chronosync for Mac.

  2. On June 11, 2018 at 4:55 pm Flo Burney wrote:

    As I am not pro, I find this over the top for me. Far too advanced and confusing. I have enjoyed your other videos very much, but this is not for me. I know there will be a lot of people scrambling to get a Drobo. buts not for me. thankyou

    1. On June 14, 2018 at 10:51 am Hudson Henry replied:

      I totally understand, but I do hope you keep your photos on more than one hard drive and back up any mobile photos you have. You don’t need to use any specific kind of storage to back up, but just remember that a hard drive failure or lost phone can be heart breaking if not backed up.

  3. On June 11, 2018 at 6:35 pm Jim Hope wrote:

    very interesting & gives another thought as to how to store photos.

  4. On June 12, 2018 at 11:57 am Robert Houchens wrote:

    I just started using iDrive backup for Windows. It is a cloud backup solution with an option to do local backups simultaneously. It also allows backup of multiple computers under the umbrella of a single account. Critically for me, free of charge, they will send a new user a physical drive on which you can load all of your data for the initial setup, eliminating the need to upload all of your data when you initialize your account.

  5. On June 12, 2018 at 12:27 pm marc labro wrote:

    Hi Hudson,

    Do you use only ON1 or also Lightroom ?
    How do you proceed from SD card to ON1+LR and drobo ?

    best regards

    1. On June 14, 2018 at 10:54 am Hudson Henry replied:

      Hey Marc. I still use Adobe and ON1 in tandem for various things.

      I keep my entire LR catalog on another little 500GB SSD so it moves from computer to computer with me. If I plug it and the SSD into either my desktop or laptop LR sees all the files and I can transfer them inside LR to my Drobo from the SSD and it tracks it.

      ON1 is actually simpler since it’s really not necessary to catalog file locations. If I move the files in LR then ON1 Browse will see them just fine in the new location as well.

  6. On June 13, 2018 at 10:12 am Ed Adams wrote:

    You brought a smile to my face when you discussed BackBlaze. I’m actually more of a computer geek than a photographer having worked for the largest vendors in software. Backup is critical and there is a rule called the 3-2-1 rule. That means you backup 3 places. What you do is exactly what I do – primary backup is on my main hard drive (I run my apps like On1 Raw on a SSD) then everything is backed up to via Time Machine. I actually add another layer in that I do a complete cloan backup using an app called Carbon Copy Cloaner. The reason I do this is that at times TimeMachine gets glitches so I protect myself. Then everything is backed up to the cloud with BackBlaze. I live where we have big fires and floods so this is critical. I might also plug BackBlaze for a quarterly report they put out on their site giving their real time experience with the hard drives they use for backup. These are real numbers on 1,000s of drives and not just a review or comment based on one person’s experience. This could be critical for someone like you with your drobo.

    1. On June 14, 2018 at 10:56 am Hudson Henry replied:

      Nice Ed. That’s so cool. Yes, I find Backblaze to be very well designed and professionally run. It seems like a bargain to me for such simple peace of mind.

  7. On June 14, 2018 at 12:36 pm Robert Giles wrote:

    Hi Hudson,

    Thanks for an insight into how you backup. I would like to offer a comment on cloud storage. In my experience, something that seems to cheap to be true invariably is! I will explain. Many years ago I was a subscriber to Pogoplug’s service. Who remembers them? They shut down and I many others were faced with the task of finding an alternative service and perhaps the more difficult task of re backing up to the new service. This is fine for those with access to high speed broadband. I have images backed up since the late 90’s and uploading them when your upload speed is between 8 – 9 Mbit/sec. According to Backblaze this will take a day to upload 9Gb.

    I opted for Amazon’s cloud service. (Not S3) At the time it cost $59.99 per year for unlimited storage. I was happy with this service. (I still am.) However, there came a time when Amazon decided that they were going to restrict users to 1TB for the same price. Additional storage is available at pro rata rates. I am guessing that there is no guarantee that this won’t happen with Backblaze.

    1. On June 14, 2018 at 1:10 pm Hudson Henry replied:

      Yeah, that’s always a danger. Right now it’s the best thing i can find. In 5 years? Who knows. Tech moves so fast.

  8. On June 14, 2018 at 2:52 pm Stefan Sheriden wrote:

    Hi Hudson, very intersting video.

    Personally I have a Windows 10 PC with a 500mb SSD for Operating system and applications including ON1.

    My photos are stored on drives running Microsoft Storage Spaces, much like Raid but easier to configure. I have 4 x 2GB drives currently configured as 2 x 2TB storage spaces but I intend to change to 2 x 4TB.

    I have automatic backups using Macrium Reflect (free) which does full and incremental backups to an external USB 3 drive. I swop these drives over and keep one in the boot of the car.

    I like you treat exports as trash files but do store some of them in albums on a 2TB NAS (Raid) and I also use Google Photos which allows free unlimited storage of high resolution Jpegs.

    I use the NAS for viewing albums on TV and use Google photos to share and have instant access to photos anywhere. I think it remarkable how quickly Google loads photos on Android devices.

  9. On June 16, 2018 at 9:28 am Kevin King wrote:

    Love this. I also want to emulate your color coding… for bracketed image series, softproofed images, etc. Would you incorporate them into another tute or list them somewhere?

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